Keeping your scanned and printed documents as secure as Fort Knox!

There is nothing more frustrating than having to deal with leaked documents. There is nothing more time consuming than having track down the leaks in your system. What if you could ensure your documents were secure from prying eyes? What if you could easily prevent security leaks through an encrypted system designed to deter prying eyes? What would that be worth to you?

You can. Today’s multifunctional devices are specifically designed to allow you to restrict access to your documents from anywhere in the world. It may sound like a pipe dream. How can a multifunctional device do that?

To learn more about how to keep your scanned and printed documents secure please call us now on 1890 987 900.

Encrypted codes and Passwords

Probably one of the first lines of defense against unauthorized leaks is to encrypt codes that allow access to certain features on the multifunctional device. The second layer to security is to issue passwords to users to access features on the multifunctional device. Encrypted codes can be set up within the network that tells the multifunctional device to stop printing or scanning documents. Passwords can be used to unlock and lock certain features remotely or in house.

Data encryption and erasure

An extra layer of security can be realized with hard disk drive data encryption. This encryption insures that data doesn’t get in the wrong hands. You can encrypt your data with 236 bit advanced encryption standard (AES) algorithms or 168 bit triple data encryption algorithms using a dedicated plug-in board set up for that purpose. With a hard drive data erase function, all temporary data is automatically deleted from the hard disk drive.

It’s all in the network

You should know that the linkage between your multifunctional devices and your internal network is an important component in any security measures. The best security features can be defeated without a secure internal network in place. Your multifunctional device can send your documents securely through your existing secure network channels. You can also limit access through your network. Configuration and testing should be done before setting up your multifunctional device.

Restricting access to documents

It’s fairly easy to set your scanning and printing features so only a limited group can have access to your documents. Multifunctional devices can be set up to send scanned documents through secured portals to private folders in your company’s private cloud. You can also set up a workflow that restricts users from having access to personal information.

Delaying printing or sending printed documents can also be done with the recipient using a secure password or security key to retrieve the documents. You can also set up a security feature that automatically randomizes the data sent through unsecure channels so prying eyes can’t get at it.

Securing your documents

Securing your scanned and printed documents isn’t nearly as difficult as it was even five years ago. With new technology coming out every day, data leakage will soon become a thing of the past. Multifunctional devices, along with secured networks can help keep your documents secure.

To learn more about how to keep your scanned and printed documents secure please call us now on 1890 987 900.